One place for schedules, leave, and coverage.

Open the app and know where the building stands.

• Who is on duty right now, by shift and post
• Who is out today and why
• Requests waiting on your approval, with a running count
• Shifts that still need coverage
• Click any figure to drill into the underlying records
• A setup checklist that walks you through first-time configuration

Build the week around shifts and posts, not a blank grid.

• Day and week views organized by shift time and designated post
• Assign staff to specific posts — doorman, mail desk, cars, porter, or your own
• Select multiple assignments and change the shift, change the post, or delete in one action
• “Covering” badges show at a glance who is standing in for whom
• Schedule a future shift change for an employee and have it apply automatically on the effective date
• Define your own shift times and post names — nothing is hard-coded

Requests come in from phones and land in one queue.

• Thirteen leave types including vacation, sick, personal, union, family, jury duty, bereavement, disability and unpaid
• Real-time balance tracking per employee per leave type
• Vacation allowances that step up by tenure, plus fixed annual allotments you set once
• Colour-coded monthly calendar by role so you can spot a thin week early
• Automatic detection of double-bookings and staffing-limit conflicts
• One-tap approve or deny, with email confirmation to the employee
• Revise or cancel an approved request, with the employee notified of the change
• Per-shift staffing limits that warn you before you approve one absence too many

When someone calls out, the app finds the replacement.

• Assign a call-in directly, or broadcast the open shift to every eligible staff member at once
• Staff accept, decline, or claim the shift straight from the email — first come, first served
• Everyone else is automatically told once it has been taken
• Unclaimed broadcasts escalate to you instead of going quiet
• Automatic reminders to staff ahead of a call-in shift they accepted
• Overtime-eligible volunteer pool with weekly caps, so the same person is not always first in line
• Choose whether coverage comes from your regular staff or a dedicated call-in roster

Staff sort coverage between themselves — you keep the final say.

• An employee posts a day they need covered, either openly or addressed to a specific coworker
• The named coworker accepts or declines from their email or the portal
• Nothing takes effect until you approve it
• Both employees are emailed the outcome, so the person covering knows to show up
• Post-mismatch warnings when the replacement normally works a different post
• IOU balance tracking — see at a glance who owes who a day, and which debts have been settled

Every employee in one place instead of a binder.

• Roles, shift, days off, department, employment type and hire date
• Emergency contact name, phone and relationship
• Locker numbers, employee IDs and free-form notes
• Uploaded documents and certificates kept on the employee record
• Active, inactive and pending-approval status
• Coverage history per employee — what they covered and when

New staff add themselves. You just approve.

• Print the building QR code and post it in the staff room
• Staff scan it and complete their own profile on their phone
• Every new registration lands in a pending queue for your approval — nobody self-admits
• Invite staff by email if you would rather not use the QR code
• Upload your building rules document and have staff sign off digitally
• Every rules agreement is date-stamped and logged on the employee record

The reason the office phone stops ringing.

• Check leave balances and upcoming shifts from any phone
• Submit vacation, sick and personal requests in seconds
• See the status of every request they have made
• Claim open coverage shifts before anyone else
• Request a shift swap, or accept and decline one they have been asked to cover
• Review their own coverage history and completed onboarding
• Mobile-friendly — no app to install

Prove the building is current when someone asks.

• Track harassment-prevention course completion per employee
• Staff upload their certificate as a file or photograph it with their phone
• Completion dates held on the employee record alongside the certificate
• Compliance-rate reporting: current, due within 60 days, overdue, and no record on file
• Automatic reminders before a course comes due
• Point the app at whichever course provider your building uses

Answer the management question in one search.

• Leave usage across any date range
• Sick-day ranking by employee
• Three-day-weekend patterns
• Coverage report — who covered what
• Upcoming vacations, 30 / 60 / 90 days out
• Training compliance
• Full audit log of every action taken in the app
• Download any report as a PDF

Everyone sees exactly what they should.

• Admins run the building; staff get a portal scoped to their own records only
• Every request, approval, denial and swap is recorded with a date and a name
• Audit log searchable and exportable
• Manage several buildings from one login, each with its own staff and settings

Configured to how your building actually runs.

• Define your own designated posts and shift times
• Set maximum staff off per shift, per role
• Create the roles your building uses
• Set vacation tiers by years of service and fixed annual allotments
• Choose where coverage comes from
• Route admin notifications to a shared management mailbox
• Upload your building rules document and set your building name and branding